Information Privacy Policy

We collect only the data necessary to provide our research-management services. The categories below describe the personal data we may process:

Where applicable data-protection law requires a legal basis, we rely on the following:

Your personal data is used exclusively for the following purposes:

• Platform Delivery — To create and maintain your account, authenticate sessions, and provide access to your research workspace (ideas, protocols, projects, tasks, notes, manuscripts, and submissions).
• Communication — To send transactional emails (verification, password resets, notification digests), respond to support requests, and facilitate in-app messaging between team members.
• Platform Improvement — To analyse anonymised usage patterns, diagnose bugs, and improve the functionality and performance of SciTrack.
• Security — To detect and prevent fraudulent or unauthorised access, enforce our terms of service, and maintain platform integrity (e.g., CSRF protection, IP-based rate limiting).
• Legal Compliance — To comply with applicable regulations and respond to lawful data-access requests.

We do not sell your personal data, and we do not use it for automated decision-making or profiling.

SciTrack is private by default. Your research content is never shared publicly unless you explicitly choose to make specific items public. We may share limited data with the following categories of recipients:

• Infrastructure Providers — Hosting (cPanel/server provider), email delivery services (e.g., Mailtrap for transactional emails). These providers act as data processors under contractual obligations.
• Legal Authorities — If required by applicable law, subpoena, court order, or to protect the rights, safety, and property of SciTrack and its users.
• You — Public profile data (name, bio, affiliations, Google Scholar link) is displayed only if you opt in to a public researcher profile.

We do not share your data with advertisers, data brokers, or any unrelated third parties.

We implement industry-standard technical and organisational measures to protect your data:

While no system can guarantee absolute security, we are committed to maintaining the highest practical standard of data protection.

We retain your personal data only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law.

Upon account deletion, we remove or anonymise your personal data within 30 days, except where retention is legally required.

SciTrack uses a minimal set of cookies necessary for the platform to function. We do not use third-party advertising cookies.

We do not integrate third-party analytics services (e.g., Google Analytics) at this time. If this changes, we will update this policy and notify users accordingly.

Depending on your jurisdiction, you may have the following rights regarding your personal data:

To exercise any of these rights, please contact us at admin@scitrack.net or use the Contact page. We will respond within 30 days.

SciTrack's servers are located in the hosting region associated with our infrastructure provider. If you access SciTrack from outside this region, your data may be transferred to and stored in that region.

Where we transfer personal data internationally, we ensure appropriate safeguards are in place, including:

• Standard Contractual Clauses (SCCs) approved by relevant data-protection authorities.
• Ensuring the receiving jurisdiction provides an adequate level of data protection.
• Contractual obligations with processors to maintain equivalent security standards.

SciTrack is designed for professional researchers, academics, and adult users. We do not knowingly collect personal data from children under the age of 16 (or the applicable minimum age in your jurisdiction).

If we become aware that we have inadvertently collected data from a child, we will promptly delete such data and terminate the associated account. If you believe a child has provided us with personal data, please contact us at admin@scitrack.net.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or platform features. When we make material changes:

• We will update the "Last updated" date at the top of this page.
• For significant changes, we will notify registered users via email or an in-app notification.
• Continued use of SciTrack after an update constitutes acceptance of the revised policy.

We encourage you to review this page periodically to stay informed.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please reach out:

We aim to respond to all privacy-related inquiries within 30 days.